

Yeeppi Healthcare Workforce Management
Yeeppi is a workforce management platform designed specifically for healthcare staffing agencies. By digitising manual processes and integrating data-driven insights, Yeeppi streamlines shift management, timesheet approval, leave tracking, and KPI monitoring. The platform empowers agencies to overcome operational challenges, reduce administrative burdens, and make proactive, informed staffing decisions - all while ensuring compliance and improving employee satisfaction.
The Challenge
Industry Context
Healthcare staffing agencies are tasked with matching temporary and permanent staff to critical client locations such as care homes and hospitals. The process involves handling open shifts, processing paper-based timesheets, managing leave requests, and tracking key performance indicators—all of which are traditionally managed manually.
Key Challenges Faced by Healthcare Agencies
Inefficient Onboarding & Profile Setup:
Agencies experience time-consuming onboarding processes with little platform guidance.
Manual Shift Management:
The assignment of open shifts, handling change requests, and matching available staff are conducted manually, leading to slow response times and potential errors.
Paper-Based Timesheets:
Timesheets are prone to inaccuracies, errors in recording hours, and delayed processing, affecting timely payments and overall transparency.
Cumbersome Leave Management:
Manual leave tracking results in confusion, planning difficulties, and a lack of real-time visibility into staffing levels.
Limited Data Insights:Without integrated reporting, agencies make reactive decisions, missing opportunities for proactive staffing optimization and performance improvement.
Our Approach
Strategy
Petgrave.io identified these challenges through extensive market research and client feedback. We recognised the need for a digital solution that not only automates core administrative tasks but also provides actionable insights for strategic decision-making. Yeeppi was conceptualised to address these specific pain points while generating tangible gains for healthcare staffing agencies.
Innovation & Methodology
Guided Onboarding:Â Introduce pre-populated templates and an intuitive invitation system to accelerate agency profile setup.
Digital Shift Management:Â Develop drag-and-drop booking tools with smart employee matching and self-service change requests to simplify shift assignments.
Automated Timesheet Capture:Â Replace paper-based processes with digital workflows that include error detection and automated approval, ensuring timely and accurate recording.
Integrated Leave Management:Â Offer an all-in-one leave calendar with automated notifications, enabling transparent planning and compliance monitoring.
Analytics & Reporting:Â Build customisable dashboards and comprehensive reports to track KPIs, enabling data-driven staffing decisions and strategic growth.
The Solution
Yeeppi Platform Overview
Yeeppi is a comprehensive workforce management app that delivers:
Agency Profile Management:Â An intuitive dashboard for setting up and managing agency information quickly.
Streamlined Shift Booking:Â A user-friendly, drag-and-drop system that simplifies shift assignment and accommodates change requests.
Digital Timesheet Capture:Â Automated workflows that capture timesheet data, detect errors, and facilitate rapid digital approvals.
Integrated Leave Management:Â A real-time leave calendar with notifications, ensuring effective staff planning and compliance.
Automated Analytics & Reporting:Â Customisable dashboards and detailed reports that track key performance indicators, optimise staffing, and drive operational efficiency.
Key Features
Guided Onboarding & Templates:Â Help agencies get started with minimal effort.
Smart Employee Matching:Â Uses historical data and availability inputs to quickly match staff to shifts.
Error Detection & Digital Approval:Â Ensures timesheet accuracy, leading to timely payments and enhanced trust.
Real-Time Notifications:Â Keeps agencies updated on leave requests and shift changes.
Data-Driven Decision Making:Â Customisable dashboards provide insights into staffing patterns, workload optimisation, and operational KPIs.
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